Personal Assistant to CEO
Be part of our mission to disrupt the healthcare and democratize the data driven medicine! SOPHiA is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.
The Personal Assistant is in charge of the following:
Calendar management - independently schedule all meetings and organise necessary arrangements (phone numbers, conference calls, meeting rooms booking and set-up, etc.)
Travel arrangements - book and coordinate CEO trips
Board meeting and Board committees: schedule and organise logistics
Executive Team Meetings: schedule and organise logistics. Collect and assemble PowerPoint presentations ahead of the meeting
Support to Executive Team - upon request, support Executive Team with meeting scheduling or as relevant
Adminisitrative support to CEO Office - Expenses management, mail, filing, invoices
Event coordination - upon request be part of the event team
Responsibilities
Act as the point of contact between the CEO and internal/external clients
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Make travel arrangements
Requirements
Proven work experience as a Personal Assistant min 3 years
MS Office
English proficiency (C1 minimum)
Outstanding organisational and time management skills
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
Benefits
Career opportunities in a fast-growing company with worldwide reputation
A flexible and friendly working environment with a collaborative atmosphere
Fantastic office locations in Switzerland
An exciting company mission that brings together science and technology to directly impact the lives of patients with life threatening illness.
Start: ASAP (or as agreed)
Contract type: permanent full-time
Application process
If you think you fit this position, please send a CV and a cover letter. Please note that incomplete applications will not be considered.
After an initial screening process, candidates will be invited for remote interviews. Selected candidates will then be invited for personal interviews.